According to Sun Life’s Business Growth and Resilience Index, small-to-medium-sized businesses (SMEs) expect much improvement at the beginning of 2022. Approximately 2,400 SMEs in Southeast Asia were surveyed in late2021. Roughly 30% ofthe survey participantssaid SMEs plan to grow or expand their businesses throughdigitalization. Hence, the role of human resources information system (HRIS) and payroll softwareis vital.
An HRIS system, in simple terms, is the integration and management of information technology and HR activities. It allows data entry, tracking, and management of human resources, payroll, and accounting. Most HR departments use an HRIS to improve their processes and stay organized. All HR professionals need to know the basics of HRIS. This includes HRIS definitions, variations, functions, requirements, usage, benefits, best practices, and terminologies. This HRIS overview is for everyone, whether they are a new HR professional, a leader, or someone in between.
HR Employee’s benefits from HRIS
Together with the growth of every small business is the need for more precise employee data management which may come in handy. Diligent tracking of employees’rates, hosting HR data, contact information, and benefits are only a few of the HR department’s vital tasks, making it an excellent candidate for digitalization. Luckily, with the proper criteria, it is now easierto find an HRIS platform that can offer the following benefits.
- Better Data Organization
Prior to the creation of high-speed computing and cloud storage, organizing and retrieving employee data is conducted manually. Physical documents, large filing cabinets, and manual processes were required.
With the influence and advantages of modern technology, HR departments can focus on other essential factors concerning growth. An HRIS creates an accessible information database for administrators.
- Allows HR professionals to focus on more critical tasks
HRIS alleviates the workload of the HR department. It opens an opportunity for them to work on better schemes that can help for company’s growth. In addition, an excellent HR department can handle trends and work on building a greater retention rate and employee morale.
- Promotes Employee Empowerment
Employees can access their payroll information whenever payroll integration is done with an HRIS. Employees are free to check for accuracy and know how much they will receive in advance. They can also retrieve past payroll data if needed. HRIS system also provides access for employees totheir payroll information, saving HR professionals time and giving employees more control.
- Enhances Teamwork and Communications
It improves communication and teamwork by allowing employees to access their records, time, attendance, payroll, and employee records through one interface. A manager or HR professional can make changes in one area without indicating the reason. Other employees can see the changes when they go to the appropriate area. This will help eliminate any confusion and make it easy to correct mistakes and make changes.
Philippines Embracing HRIS & Payroll Software Services
Digital transformation occurs when manual documents can now have digital versions and systems embrace digitization. Digitalization is the next step in the digital transformation ladder as it transforms processes. The HR team can now use a single application to manage their HRIS and payroll software.
HRIS and HR software companies in the Philippines promote employee engagement, allowing employees to upload and modify documents via the software.These processes include attendance and time supervisionthrough an intelligent checking system, leave management, automated payroll, and accurate geo-tracking and geofencing. The advantage provided by digitalization also allows the department and company to focus on other important matters.
Fortunately, SunFish DataOn has created an HRIS/payroll software for Filipinos, the GreatDay HR. SunFishDataOn’s full-suite HRIS and payroll software allow the company’s HR department access to company data digitally. SunFish DataOn also provides security that ensures employee data remains private.
GreatDay HR has been designed for Filipino employees, making it ideal for the country’s business needs. It includes Philippines-specific taxes and eliminates the need to rely on third-party websites. Another benefit of GreatDay HR is that the platform is easy to use and is designed for SMEs and conglomerates. Its HR solution can streamline payroll processes and help companies minimize costs and risks.
Data security is crucial when dealing with digital systems. When dealing with sensitive information, every company needs to ensure that they keep all employee data secure. That’s why choosing payroll software with the proper certifications is essential. It should also meet country-specific data privacy laws. Good thing, GreatDay HR is ISO 9001:2015 and ISO 27001:2013 certified – restassured that all data is secure.
Importance of Choosing the Right HRIS and Payroll Software for SMEs in the Philippines
When selecting an HRIS and Philippines payroll software for an organization, there are many factors to consider. First, it is essential to know the organization’s needs and long-term objectives. They can do this by talking to members of the team and other employees. Ask them about any problems they face regarding HR operations and assess the company’s culture and history. After knowingthe organization’s needs, the next step is researching which HRIS is ideal for the company.
Consider the company’s budget. Purchasing full-featured HRIS and payroll software is expensive and can require months to implement fully. Therefore, the company should consider the time and money needed to transition to full-suite HRIS and payroll software.
HR professionals should also consider how important it is to get a localized version of the system. Purchasing the same software in different countries or time zones can create problems. Therefore, selecting an HRIS and payroll software compatible with the culture and needs of the local business environment is essential. SunFish DataOn Philippines is an excellent example of a company that considers the local market. It makes the transition and support process easy for local SMEs and conglomerates.
Choosing the right HRIS and payroll software for SMEs in the Philippines can help build a solid, reliable workforce strategy. It can also help manage the employees and recruit new talent. Some HRIS software even has additional modules that help optimize the efficiency of the company’s workforce. For example, some modules can help manage applicant management, succession planning, and attendance tracking. Depending on the company’s needs, they can also add modules for organizational charts and employee training.
Explore and learn about the best payroll package software in the Philippines for SMEs as you check out GreatDay HR today! For more information, feel free to send your email to info@greatdayhr.ph.
References:
https://www.businessnewsdaily.com/15889-what-is-a-human-resource-information-system.html
https://matchr.com/hris-software/integrating-payroll-software/
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